Turn More Leads Into Booked Appointments With a Better Follow-Up System
TechLabCo helps businesses capture leads, follow up faster, automate SMS and email, organize CRM pipelines, book appointments, and add AI voice agents when needed — without hiring a large internal team.
Based in Surrey, BC. Serving businesses across Canada, the USA, and global markets.
Most Businesses Do Not Just Need More Leads.
They Need Better Follow-Up.
Many businesses spend money on ads, websites, referrals, and social media, but leads are often lost after the first inquiry. A prospect fills out a form, calls the business, or asks for information — but if the response is slow or inconsistent, the opportunity can disappear.
TechLabCo helps fix the gap between lead generation and booked appointments.
Leads are not contacted fast enough
Follow-up depends on memory
Staff call once and move on
CRM pipelines are messy
Missed calls are not recovered
Appointment reminders are not automated
Ad spend becomes harder to justify
Business owners spend too much time doing admin
The Old Way: Where Leads Usually Get Lost
Lead Comes In
From ads, website, forms, referrals, calls, or social media.
Delayed Response
Someone gets busy, misses the notification, or waits too long.
Manual Follow-Up
A call or text may happen once, but there is no consistent sequence.
Lead Goes Cold
The prospect forgets, finds another provider, or does not respond.
No Clear Tracking
The CRM is not updated, so the team does not know what happened.
Lost Opportunity
The business paid for attention but did not have a strong conversion system.
The Better Way: A Lead Conversion System That Works in the Background
Lead Captured
Leads come from ads, forms, landing pages, website, calls, or manual imports.
CRM Organizes the Lead
Lead source, contact details, tags, and pipeline stage are added.
SMS & Email Follow-Up Starts
The system sends fast follow-up, reminders, confirmations, and nurture messages.
AI Voice Agent Can Call or Answer
AI can call new leads, answer inbound calls, ask questions, and collect details.
Lead Is Pre-Qualified
The system asks about service need, timeline, location, urgency, and fit.
Appointment Is Booked
Qualified leads are moved toward consultations, estimates, demos, or service appointments.
Reminders & No-Show Follow-Up
The system sends confirmations, reminders, rescheduling links, and no-show recovery messages.
Reporting Shows What Happened
The dashboard helps track leads, appointments, campaigns, and follow-up activity.
What We Can Build For Your Business
We design and implement custom systems that handle the heavy lifting of lead management.
CRM Setup & Pipeline
We organize your leads, stages, tags, forms, and follow-up process inside a CRM.
SMS Follow-Up Automation
We build text message workflows for new leads, reminders, missed calls, and reactivation.
Email Follow-Up Automation
We create email sequences for lead nurture, confirmations, education, and reactivation.
Appointment Booking Automation
We connect qualified leads to your calendar with confirmations and reminders.
AI Voice Agents
We can set up inbound or outbound AI voice agents to answer calls, call leads, qualify prospects, and book appointments.
Ads Management
We can manage Facebook, Instagram, or Google Ads to generate more leads while tracking the full follow-up process.
Landing Pages & Funnels
We can build simple conversion-focused pages for campaigns, lead capture, and appointment booking.
Reporting Dashboard
We help track leads, appointments, campaign performance, and follow-up activity.
Simple Starting Packages
Start with the system you need today. Add more automation as your business grows.
CRM Follow-Up Starter
Best for: Businesses that already get leads but need better follow-up and organization.
Ads + CRM Growth
Best for: Businesses that want help running ads and following up with leads properly.
- • Ad spend <$2k/mo: from $500/mo
- • Ad spend $2k-$5k/mo: from $750/mo
- • Ad spend $5k+/mo: from $1,000/mo
AI Voice Add-On
Best for: Businesses that need AI call answering, outbound lead follow-up, or call qualification.
- • Inbound AI receptionist: $300–$500/mo
- • Outbound AI follow-up: $500–$750/mo
- • Inbound + outbound: $750–$1k/mo
Full Lead Conversion System
Best for: Businesses that want ads, CRM, SMS/email follow-up, appointment booking, and AI voice working together.
Not Sure Where to Start?
Most clients start with CRM + follow-up first, then add AI voice or ads once the workflow is clear.
What Our Fee Covers
This keeps pricing fair and transparent. You only pay usage costs based on what your business actually uses.
Our monthly service fee covers:
- Strategy
- Setup guidance
- CRM and automation management
- Campaign management depending on package
- Workflow building
- Script support
- Testing
- Reporting
- Ongoing optimization
Separate costs paid by client:
- Ad spend
- CRM subscription
- SMS usage
- Email usage
- Phone number usage
- AI voice minutes
- Third-party software
- Advanced graphic/video creative if needed
What Happens After You Choose a Package?
Step 1: Discovery & Access
We review your offer, lead sources, current CRM, calendar, ads, and follow-up process.
Step 2: Customer Journey Map
We map what should happen when a lead comes in, does not answer, books, cancels, or no-shows.
Step 3: CRM & Automation Setup
We build pipelines, tags, forms, SMS/email workflows, reminders, and reporting.
Step 4: AI or Ads Setup
If included, we set up AI voice scripts, call flows, ads, landing pages, and tracking.
Step 5: Testing
We test forms, calls, texts, emails, calendar booking, notifications, and CRM updates.
Step 6: Launch & Optimize
We monitor performance, fix issues, and improve the workflow over time.
Who This System Is Best For
Good fit:
- Businesses that rely on appointments, consultations, estimates, or service calls
- Businesses already getting leads but struggling with follow-up
- Businesses running ads and wanting better tracking
- Small teams that need more automation
- Owners who want fewer manual admin tasks
- Companies that want CRM, follow-up, and booking in one system
Not the best fit:
- Businesses with no clear offer
- Businesses not ready to respond to booked appointments
- Businesses that do not want to use CRM or tracking
- Businesses expecting guaranteed results without improving their sales process
- Businesses that want unlimited work for a small monthly fee
What We Need To Get Started
To build a system that works for your specific business, we need access to your current setup and clear details about your offer.
Example: From New Lead to Booked Appointment
This is a sample workflow. Your workflow can be customized based on your industry, offer, team, and sales process.
Frequently Asked Questions
Ready to Build Your Lead Follow-Up System?
If your business is getting leads but losing opportunities because of slow follow-up, missed calls, manual tracking, or weak appointment booking, TechLabCo can help you build a practical system that fits your budget and current stage.
Start simple. Build the system. Improve it over time.